Production
Seamless and Streamlined Production and Logistics
Custom Production & Prototyping
DBD The Studio brings your boldest visions to life with customized and bespoke thematic décor elements that align with brand and elevate the experiences of your audience. We produce customized centerpieces, backdrops, and set pieces, as well as mocked-up, scaled down versions of interactive and other installations to make sure that no detail is overlooked.
Production:
- Custom design implementation based on client specifications
- Sourcing high-quality materials and supplies
- Coordinating with vendors and suppliers for timely delivery
- Manufacturing and assembling decor elements
- Quality control and finishing touches
- Inventory management and storage
- On-site setup and installation services
- Ensuring safety and compliance during setup
Prototyping:
- Concept development and design sketching
- Creating scale models or sample pieces for client review
- Testing materials and structural stability
- Refining designs based on feedback and feasibility
- Cost estimation and budgeting for final production
- Developing prototypes for large-scale production planning
- Collaborating with clients to ensure prototypes meet expectations
- Iterative modifications to perfect the design before mass production
On-Site Installation & Support
DBD The Studio handles all aspects of your unique event installation to create immersive and spectacular experiences. We coordinate all decorative and technical elements that include sound, a/v equipment, lighting, and video systems. Our experienced technical staff coordinates with vendors and makes sure all technical equipment is properly set up and tested.
- Timely arrival at the event venue for setup
- Coordinating with venue management and event planners
- Unloading and transporting decor materials to the installation site
- Assembling and installing decor elements according to design specifications
- Ensuring proper placement and aesthetic appeal
- Securing structures for safety and stability
- Making real-time adjustments for optimal visual impact
- Managing cleanup and disposal of packaging and debris
- Providing on-site troubleshooting and problem-solving
- Coordinating with other event vendors for smooth operations
- Ensuring complete setup before event start time
- Disassembling and efficiently removing decor after the event
- Providing post-event site inspection to confirm proper cleanup
- Offering support and assistance to clients and event staff during setup and breakdown
Venue Management
DBD The Studio oversees the logistics and execution of your special event through a comprehensive approach of venue management that begins with a complete understanding of your unique vision. We evaluate the venue’s aesthetic appeal, technical capabilities, suitability for the needs and requirements of your attendees, and accessibility and proximity to accommodations. We negotiate contracts to secure the most favorable rates and coordinate venue staff on the day of your event.
- Conducting site walkthroughs prior to the event to assess setup needs
- Coordinating with venue staff to understand venue rules and restrictions
- Creating and sharing detailed setup and breakdown schedules
- Managing onsite logistics for decor placement and installation
- Overseeing team members during setup and breakdown activities
- Ensuring compliance with safety protocols and regulations
- Addressing last-minute client requests or changes promptly
- Monitoring event progress and making adjustments as needed
- Managing equipment and supply inventory onsite
- Coordinating with caterers, entertainers, and other vendors for seamless operations
- Ensuring timely completion of setup before event begins
- Supervising cleanup and removal of decor after the event
- Conducting post-event site inspection to confirm all tasks are completed
- Reporting any issues or damages to clients and venue management
- Maintaining positive communication and professional presence throughout the event
Shipping & Distribution
DBD The Studio manages the entire logistics process of transporting installations and exhibits to your event venue. We coordinate the movement and timely arrival of materials and equipment from our event design warehouse and 132,000 sq. ft. campus on-time and undamaged. Our event experts provide installation and construction services and guarantee that all safety standards are adhered to throughout the event. We ensure that all installation equipment is properly functioning, so your interactive exhibits make an impact.
- Coordinate with suppliers to ensure timely procurement of decor materials and equipment.
- Plan and optimize transportation routes for efficient delivery to event locations.
- Schedule deliveries to align with event timelines, ensuring setup staff have all items on time.
- Manage inventory levels of decor items, including storage, restocking, and tracking stock movement.
- Collaborate with event planners and on-site coordinators for smooth setup and teardown processes.
- Use packaging solutions that prevent damage during transit and handling.
- Monitor delivery progress and address any delays or issues promptly.
- Maintain a fleet of vehicles or partner with reliable carriers for transportation needs.
- Implement safety protocols during loading, transportation, and unloading of decor items.
- Track and document shipment details for accountability and future reference.
Event Logistics
The event logistics experts at DBD The Studio handle all the various and moving parts involved with creating a seamless corporate outing, wedding, or product launch that runs smoothly from start to finish. We coordinate with caterers, entertainers, and all vendors to ensure a flawless experience for your attendees and audience. Our experts have an extensive knowledge of local suppliers that leads to better pricing and tighter quality control.
- Develop comprehensive event timelines, including setup, duration, and teardown schedules.
- Coordinate with clients, vendors, and venue staff to align logistics requirements.
- Create detailed floor plans and layout designs for decor placement and seating arrangements.
- Manage transportation schedules for delivery and pickup of decor and equipment.
- Oversee on-site setup and breakdown, ensuring all decor elements are correctly installed and removed.
- Arrange for special equipment or fixtures needed for unique event themes or technical setups.
- Coordinate staffing needs for event setup, management, and teardown shifts.
- Ensure compliance with venue regulations, safety standards, and permitting requirements.
- Prepare contingency plans for weather or unforeseen circumstances.
- Maintain clear communication with all stakeholders to ensure a seamless event experience.
Event Staffing
After a knowledgeable and accurate assessment of staff requirements, roles, and numbers required to provide professional coverage throughout your event, DBD The Studio handles recruitment and hiring of experienced staff who understand the specific needs of the event. When necessary, we provide training and on-site management to make sure everyone is on board to ensure professional standards are met.
- Develop a staffing plan based on event size and scope
- Hire and train event staff, including setup and teardown crews
- Assign roles such as decorators, carpenters, and logistics coordinators
- Coordinate staff schedules to ensure coverage before, during, and after the event
- Conduct pre-event briefing and safety protocols with staff
- Ensure adequate staffing for special setups, changes, and last-minute requests
- Manage on-site communication between staff and clients or event managers
- Oversee staff performance and provide feedback
- Maintain staffing flexibility for different event types and requirements
- Post-event staff debrief and evaluations for future improvements
Destination Management
Trust DBD The Studio for the comprehensive planning and execution that takes your event from the merely ordinary to unbelievably extraordinary. We leverage our vast experience creating memorable destination events to create unique corporate outings, weddings and anniversaries, non-profit functions, and product launches that will be remembered for a long time. We specialize in managing event logistics, coordinating event services and installations, and making sure your guests and attendees have the time of their lives.
- Collaborate with clients to understand event destination requirements and objectives
- Coordinate logistics for transportation, accommodation, and local services at the destination
- Conduct site visits and assessments of event locations to plan setup and decor arrangements
- Establish relationships with local vendors, suppliers, and service providers
- Assist with permitting, legal compliance, and handling relevant documentation in the destination area
- Manage inventory of decor items and ensure timely delivery and assembly on-site
- Coordinate customs, shipping, and handling of international or remote shipments
- Adapt design concepts to suit the cultural, environmental, and logistical considerations of the destination
- Provide on-site supervision and troubleshooting during the event setup and execution
- Conduct post-event evaluations to assess logistics efficiency and client satisfaction
Field Management
Our focus is on creating an event your attendees will always remember, our field management experts see to it that nothing is overlooked, and your event runs seamlessly from start to finish. We supervise staff and technical teams and act as the primary contact for all vendors. Our event managers coordinate event installations and all operational aspects of the event, providing on-site guidance to facilitate communication between all parties and ensure that your attendees receive exceptional service at every turn.
- Site Inspection & Assessment: Conduct thorough evaluations of event venues to understand space, layout, and existing conditions.
- Client Consultation & Coordination: Discuss preferences, themes, and specific requirements with clients to tailor decor plans.
- Budget Planning & Management: Develop and manage budgets for decor elements, ensuring cost-effective choices without compromising quality.
- Design & Theme Development: Create design concepts and mood boards aligned with client vision and event theme.
- Vendor & Supplier Coordination: Source and liaise with florists, fabricators, rental companies, and other vendors to acquire decor materials.
- Material Procurement & Inventory Management: Order, track, and organize decor items, ensuring timely delivery and availability.
- On-site Set-up & Takedown: Oversee installation of decor elements, ensuring safety, precision, and adherence to deadlines.
- Team Management: Lead and coordinate staff and contractors involved in decor setup and teardown.
- Health & Safety Compliance: Implement safety protocols during setup, operation, and takedown processes.
- Contingency Planning & Problem Solving: Prepare for unforeseen issues with backup plans and quick resolutions during event execution.
- Post-event Review & Feedback: Conduct evaluations to gather feedback for continuous improvement and future planning.
